Applications for the role of Agency Assistant are now closed. We’ve received a large amount of applications so please bear with us while we review them. We will respond to all applicants in due course.
Role: AGENCY ASSISTANT, JO UNWIN LITERARY AGENCY
JULA is a literary agency representing debut and bestselling authors in the UK, USA and internationally. JULA prides itself on managing its authors’ careers with thought, ambition and care and, wherever possible, a sense of fun. JULA is currently a tight-knit team of four, looking to expand to five with this role.
This is a pivotal role in all aspects of the agency’s work. It’s a great opportunity for someone who loves to organise and assist, and is also passionate about books and reading.
The role involves assisting the founder, Jo, whilst also ensuring the smooth running of the agency. As well as the day-to-day administration and organisation, there’s an opportunity to learn from and support another agent with her children’s and YA submissions.
We’re looking for someone with experience of being an administrative assistant from within the book industry or elsewhere. The manager of this role was previously the agency assistant, so will have invaluable knowledge to impart – but we’re looking for someone who can hit the ground running and is comfortable managing their own time, as well as being part of a team.
General agency assistant
- Managing and responding to email and phone queries
- Supporting the agents in the submission of work to publishers
- Organising team meetings
- Organising events: be it festivals, book fairs, launches or parties
- Managing the agency’s website and social media
- Office management including liaising with our external IT support
- Contract administration
- Payments systems management including processing payments, inputting data and updating spreadsheets, raising and chasing invoices and liaising with external accountants
Assistant to founder
- Diary support and meeting management including minute-taking
- Organising and booking travel and entertainment, scheduling for book fairs and industry events
- Liaising with and being responsive to clients and their publishing teams
- Inputting and updating information about clients, their publishing teams and their work
- Managing client paperwork
- Handling requests about clients, e.g. appearances, quotes and charity requests
- Submissions and editorial work
- Reading and responding to manuscript submissions, especially children’s and YA
- Providing opinions and feedback on work
- Proofreading manuscripts and copy
SKILLS & QUALITIES
- Great organisational skills: the person in this role must first and foremost be a fantastic administrator, as well as creative and interested in the book industry
- Excellent communication skills, both verbal and written
- Excellent attention to detail
- An agile mindset, and happy to take on a varied workload
- Excellent with managing systems, apps and software (and learning new ones)
- Diplomatic and discreet
- A fun team-player
We’re currently working remotely but the role is London-based: our office hours are 9.30-5.30.
Salary: £23,000 per annum
We are committed to increasing representation and reducing inequality in the publishing industry. We’re working hard and collaboratively to create a safe, welcoming and supportive workplace for people of all backgrounds and identities.
HOW TO APPLY
To apply, please email firstname.lastname@example.org and include your CV and a covering letter explaining why you want the job and how your skills and experience are well matched. We look forward to hearing from you!
Application deadline: 5pm, Monday 30th November 2020