Jobs

30.03.2021

Role: PERSONAL ASSISTANT, JO UNWIN LITERARY AGENCY

JULA is a literary agency representing debut and bestselling authors in the UK, USA and internationally. JULA prides itself on managing its authors’ careers with thought, ambition and care and, wherever possible, a sense of fun. JULA is currently a tight-knit team of four, looking to expand to five with this role.

ROLE OUTLINE

This is a pivotal role in all aspects of the agency’s work. We’re looking for someone who has already gained experience as a successful PA and is comfortable being flexible in the role and duties.

The role involves being the Personal Assistant to the founder, Jo, whilst also helping all the team and ensuring the smooth running of the agency.

RESPONSIBILITIES

Personal Assistant

  • Managing and responding to email and phone queries
  • Supporting Jo in the submission of work to publishers
  • Diary support and meeting management including minute-taking
  • Organising and booking travel and entertainment for Jo
  • Scheduling for book fairs and industry events
  • Organising team meetings
  • Organising events: be it festivals, book fairs, launches or parties
  • Managing the agency’s website and social media
  • Office management including liaising with our external IT support
  • Contract administration
  • Payments systems management including processing payments, inputting data and updating spreadsheets, raising and chasing invoices and liaising with external accountants

Client liaison

  • Liaising with and being responsive to clients and their publishing teams
  • Inputting and updating information about clients, their publishing teams and their work
  • Managing client paperwork
  • Handling requests about clients, e.g. appearances, quotes and charity requests

SKILLS & QUALITIES

  • Great organisational skills: the person in this role must first and foremost be a fantastic administrator
  • Excellent communication skills, both verbal and written
  • Excellent attention to detail
  • An agile mindset, and happy to take on a varied workload
  • Excellent with managing systems, apps and software (and learning new ones)
  • Diplomatic and discreet
  • Passionate and enthusiastic about books
  • A team player

PRACTICALITIES

We’re currently working remotely but the role is London-based: office hours are  9.30-5.30.

Salary: £28,000 per annum

We are committed to increasing representation and reducing inequality in the publishing industry. We’re working hard and collaboratively to create a safe, welcoming and supportive workplace for people of all backgrounds and identities.

HOW TO APPLY

Please apply via Creative Access. We will not be accepting applications that come via other routes.

Application deadline: 23:59, Wednesday 7th April 2021